Bryan Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $180 – $500+ | $1,800 – $3,800 | $6.00 – $9.95 |
| 40 to 50 Passenger Charter Bus | $170 – $480+ | $1,700 – $3,565 | $6.00 – $9.95 |
| 25 to 35 Passenger Minibus | $150 – $450+ | $1,610 – $3,465 | $4.00 – $9.95 |
| 20 to 24 Passenger Minibus | $150 – $440+ | $1,610 – $3,365 | $4.00 – $8.95 |
| 15 to 18 Passenger Minibus | $150 – $430+ | $1,520 – $3,255 | $4.00 – $7.95 |
| Entertainer Coach | $315 – $550+ | $3,000 – $5,000+ | $6.00 – $9.95 |
| Yellow School Bus | $145 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
| Shuttle Bus | $155 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
Bryan Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $180 - $450+ | $200 - $470+ | $1,000 - $2,900+ |
| Medium Party Bus (20 to 40 Passengers) | $200 - $500+ | $220 - $500+ | $1,200 - $3,500+ |
| Large Party Bus Rental (40 to 50 Passengers) | $250 - $500+ | $240 - $520+ | $1,500 - $3,900+ |
| Mercedes Sprinter Party Bus | $160 - $400+ | $180 - $450+ | $1,000 - $3,900+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 979-314-6520 or use our online quote tool.
How Much Does a Charter Bus Rental Cost?
Charter bus pricing is determined by a variety of factors, such as the time of year you’re traveling, your group size, the distance of your trip, and your starting location. The most accurate way to get a price is by calling our team or using our online quote tool, which takes just 30 seconds. For reference, charter buses in Bryan, Texas typically cost between $180 to $320 per hour or $2,100 to $3,800 per day. These full-size motorcoaches are a popular choice for large groups such as school field trips, sporting events, and corporate travel thanks to their spacious interiors and luggage storage options.
How Much Does a Party Bus Rental Cost?
Party bus pricing in Bryan is calculated based on similar factors to charter buses, such as travel dates, group size, and trip distance. To get the most accurate quote, you can use our online quote tool or call our team. Party buses typically cost between $170 to $300 per hour or $1,800 to $3,200 per day, with hourly pricing usually requiring a 5-hour minimum. These prices reflect the luxury amenities on board party buses like wraparound leather seating, LED lighting, built-in bars, and Bluetooth sound systems, making them perfect for weddings, bachelor/bachelorette parties, proms, and nights out on Northgate.
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Call Now: 979-314-6520What Factors Influence Charter Bus Rental Pricing?
There are several factors that will influence the final cost of your Bryan charter bus rental. The most significant are the type and size of bus you select, your travel dates, the total mileage and duration of your trip, and where your trip starts and ends. Other things that may impact pricing include booking lead time, special amenities requested (such as WiFi or onboard restrooms), driver lodging for multi-day trips, and tolls or parking fees along your route. By providing detailed trip information to our reservation team or online quote tool, you’ll receive the most accurate pricing tailored to your unique itinerary.
Distance and Duration
Most charter bus companies in Bryan calculate rental prices based on either mileage or the number of hours/days you need the bus. For trips under 150 miles (like a local shuttle between Texas A&M University and Reed Arena), you’ll likely be charged by the hour with a minimum of 5 hours. Longer trips (such as an overnight excursion from Bryan to Houston or Dallas) are typically billed by the day or total miles traveled. The farther you travel and the longer you keep the bus, the higher your rental cost will be. Be sure to factor in any additional stops or detours when requesting a quote.
The Time of Year
Charter bus rental rates in Bryan can fluctuate based on seasonal demand. Peak season in Texas generally runs from March through June and September through November, coinciding with major events like Aggie football games, graduation ceremonies, and school field trip season. During these high-demand periods, prices may be 10-25% higher due to limited vehicle availability. If your group has flexibility, consider booking during the summer months or January-February when demand is lower to secure better rates. Booking well in advance for peak season trips is also recommended to lock in your preferred vehicle type and price.
The Day of the Week
The day of the week you need your charter bus can also affect pricing. Weekends (Friday-Sunday) are generally more expensive due to increased demand for weddings, sporting events, and nightlife transportation. Weekday rentals (Monday-Thursday) tend to be more affordable since there is less competition for vehicles. If your itinerary allows, scheduling your trip during the week can help lower your overall transportation costs. This is especially true for party bus rentals, as many companies offer weekday discounts for proms, corporate outings, and other events that don’t require late-night service.
Your Starting and Ending Locations
Your pick-up and drop-off locations play a role in your total rental cost due to “deadhead” fees. These charges cover the mileage and time it takes for the bus to travel from the company’s depot to your group’s starting point (and back after drop-off). If you’re departing from a major city like Bryan or College Station where many buses are based, deadhead fees will be minimal or non-existent. However, if your trip starts in a smaller town further away (like Caldwell or Navasota), expect to pay extra for the bus to reach you. Choosing a central departure point can help minimize these costs.
Bus Type and Size
The size and model of bus you select will significantly impact your rental price. Full-size 56-passenger charter buses are the most expensive option but offer the most seating and amenities for large groups. Mid-size 25- 35 passenger minibuses are more budget-friendly for smaller groups and shorter trips around Bryan. Party buses with luxury features like leather seats and light shows command higher hourly rates due to their specialty nature. When deciding on a vehicle, consider your group size, luggage needs, and desired amenities to choose the most cost-effective option without overpaying for unused capacity.
Tolls and Parking
Tolls and parking fees are not typically included in your charter bus quote and should be budgeted separately. In Bryan, parking passes for event venues like Kyle Field can range from $50-$200 per bus depending on the event. Downtown parking garages may charge $20-$40 per day for oversized vehicles. If your itinerary includes toll roads (such as SH-130 around Austin), your group will be responsible for reimbursing the driver or company for any tolls incurred during the trip. Planning ahead for parking permits and cash for tolls will ensure there are no surprises on your final bill.
Booking Timing
How far in advance you book your Bryan charter bus can influence the price you pay. Reserving your vehicle 3-6 months ahead of your trip date gives you access to the largest fleet selection and lowest rates. As your event date approaches and availability decreases, prices may rise due to higher demand or limited inventory (especially during peak seasons). Last-minute bookings within 1-2 weeks of travel can cost 25-50% more than early reservations. To secure the best deal and guarantee your preferred bus type, it’s wise to book as soon as your trip details are confirmed.
Cost Saving Tips
There are several strategies you can use to save money on your Bryan charter bus rental. First, choose the smallest bus that can comfortably accommodate your group to avoid paying for unused seats. Next, schedule your trip during off-peak months (July-August or January-February) and on weekdays to take advantage of lower demand pricing. Consolidate pick-up locations to reduce deadhead fees and keep your itinerary within city limits to minimize mileage charges. Finally, book at least 3 months in advance to lock in the best rates before prices increase closer to your travel date. Our team is happy to provide multiple quotes so you can compare options and stay within budget.
Get Your Instant Quote Online
The quickest way to get an exact price for your Bryan charter bus rental is by using our online quote tool or calling our team at 979-314-6520. Just provide your trip details (dates, group size, itinerary) and you’ll receive a personalized quote in 30 seconds or less. Our platform makes it easy to compare vehicle options side-by-side so you can choose the perfect bus at the best price for your event. Whether you’re planning a campus shuttle for Texas A&M students or a wedding party bus from Bryan to Downtown Houston, we’ll find a transportation solution that fits your budget.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Bryan and around Texas. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Day Trip to Houston Museum District
A high school teacher is organizing a field trip for her 11th-grade class of 28 students from Bryan High School to visit several museums in Houston’s Museum District. The group plans to depart at 7:30 AM and return by 6:00 PM after touring the Museum of Natural Science and Holocaust Museum Houston. The teacher receives a quote for $2,350 for a 30-passenger minibus with onboard WiFi for students to complete assignments en route. With 28 students and 3 chaperones, the cost averages about $78 per person.
Wedding Shuttle from Bryan to College Station
A bride is planning her wedding at a barn venue near College Station and wants to provide comfortable transportation for her 100 guests staying at hotels in Bryan. She books two 56-passenger charter buses for continuous shuttle service between hotels and the venue from 3:00 PM to midnight. The total quote for both buses is $4,800, including mileage between Bryan and College Station and an onboard restroom for guests’ convenience. Splitting the cost between her parents and in-laws makes it an affordable way to ensure everyone enjoys the celebration comfortably.
Corporate Retreat in Austin
A tech company based in Downtown Bryan is hosting a three-day retreat at a resort in Austin for its 40 employees. The HR manager books a 50-passenger charter bus with power outlets and reclining seats for comfortable travel during the 2.5-hour drive each way. The quote for round-trip transportation plus daily shuttles between the resort and local Austin restaurants totals $5,400 for three days. The company values the productivity gained from having everyone travel together versus reimbursing individual mileage expenses.
Football Game Shuttle to Kyle Field
A group of Texas A&M alumni is attending a home football game at Kyle Field in College Station and wants a party bus to tailgate in style. The organizer rents a 20-passenger party bus with a built-in cooler and Bluetooth sound system for $1,950 from noon until midnight on game day. Parking at Reed Arena costs $60 for the oversized vehicle permit. With 18 passengers splitting costs and bringing their own beverages and snacks, it’s a festive yet affordable way to cheer on the Aggies.
Prom Night Transportation Around Brazos County
A parent committee is arranging prom night transportation for 35 seniors from Bryan High School. They want a comfortable yet fun ride between dinner at a steakhouse in Downtown Bryan, the prom venue in College Station, and an after-party at Lake Bryan. They reserve a 40-passenger party bus with wraparound leather seating for 8 hours at $220 per hour, totaling $1,760 plus driver gratuity. The cost is included in prom ticket sales so every student has access to reliable transportation all night long.
Church Youth Group Trip to Six Flags Over Texas
A local church youth pastor is planning an overnight trip for 48 teens and chaperones from Bryan to Six Flags Over Texas in Arlington. The group leaves Friday afternoon, spends Saturday at the amusement park, attends Sunday morning worship at a local church, and returns home Sunday evening. The quote for a 56-passenger charter bus with undercarriage luggage storage is $4,200 including hotel parking fees of $30 per night. Each family pays $87 per participant for transportation plus discounted group admission tickets purchased by the church.
Bachelorette Party on Northgate
A maid of honor is organizing a bachelorette party weekend on Northgate in College Station with 12 friends staying at an Airbnb in Bryan. She books a 14-passenger limo sprinter with neon lights and BYOB privileges for Friday night bar hopping from 8:00 PM to 2:00 AM at $190 per hour ($1,140 total). The next day they use the same vehicle for winery tours near Caldwell at $170 per hour for 6 hours ($1,020). Splitting transportation over two days among 13 women keeps each person’s share under $175 while ensuring comfortable rides all weekend.
